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Creating Useful Forms and Documents

To assist with the design, implementation and evaluation of your community service-learning (CSL) course or co-curricular initiative, there are some basic forms or documents frequently used by established programs. Faculty and staff at many Canadian colleges and universities will have developed forms for their own programs. We have not solicited specific examples to post on this site. However, you may decide to directly contact a campus to ask for permission to view samples of forms to adapt for your own purposes.

Listed here are some recommended forms to effectively support a CSL program. In addition, suggestions are provided for key elements to consider including.


Suggested Elements to Consider/Include:

Course Description learning goals for service experience, evaluation techniques for learning through service, expected time required for service placement, frequency/type of planned reflection activities, additional academic learning requirements and/or resources
Service Placement Description required time commitment, available time schedule, training provided, orientation sessions, service goals, service activities, organization contact information, potential for on-going volunteer opportunities
Guide for Community Partners classroom learning goals, campus contact information,  suggested service activities, needs assessment guide, classroom time schedule, opportunities to participate in classroom, academic background/year/etc. of students, research interests of faculty member, resources required or to be provided, required staff time commitment


Suggested Elements to Consider/Include:

Student Contracts Clear statements of learning goals, service goals, organization expectations, training requirements, time commitments, campus and community contact information
Reflection Journals models for reflections, statement starters, specific questions to consider, opportunities to use multi-sensory reflection (e.g. drawing, photography, video and audio recordings)


Suggested Elements to Consider/Include:

Student Learning understanding of course content, demonstration of critical thinking skills, ability to connect experience to theoretical concepts, writing skills, oral communication skills
Personal Development awareness of social issue(s), leadership skill development, commitment to civic engagement, motivation and sense of personal direction for the future including career choices
Service to Community agency/issue awareness, organization goals, client wellness, volunteer recruitment, staff motivation/recognition
CSL Partnership effective communication, role clarity, levels of trust, resource sharing, willingness to participate in the future